Law Firm Cloud Security: Top 3 Tips for Keeping Your Clients Safe

by PracticeLeague

With the use of software and technology to handle firm processes, there is now a concern of security breaches as everything is stored online. While cloud storage is convenient and a great option for lawyers to view and share their documents, contracts and information online, there are a few risks, as with everything else in life.

But even with some perceived risks, this way of handling legal documents is much better than doing it traditionally and storing them physically in locked file cabinets.

It is important to store all documents safely as failing to do so can lead to risks and non compliance for the firm. Unfortunately many firms don’t take this as a big concern. Marsh is an insurance broking and risk management firm that surveyed 50 firms regarding their cyber security practices. In the study, they found that:
- Cyber security and privacy were among the top 10 risks for 79% of respondents.
- 72% had not assessed what a data breach would likely cost.
Here are ways that you can keep your client’s data safe and your firm secure from unwanted risks.

Secure platform with encryption

Choose a secure software that offers bank grade security including Data center physical security, Network Security, Host Security, Software Security, Application Security, Customer Data Security, redundancy and Personnel Security. Enterprise-grade 256-bit Secure Sockets Layer (SSL) encryption will help in keeping all important files safe and a back up feature will help you in making sure you don’t lose the data.

Password protection

All cloud software can be set with a secure password that only the important personnel have in order to access the information, keeping it away from prying eyes. Keep a strong password, and change it routinely so that you can maintain security.

Mobile security

As more and more lawyers start using their mobile phones to conduct legal work it is important to ensure smart phone security. With the rampant use of apps and downloadable content, virus scans can help in detect any unusual activity. It is also important to keep your smartphone password protected to resist security breaches in case the device gets lost or stolen.

PracticeLeague's Legal Document Management Software provides all this and much more, allowing you to keep all your client's information and documents safe. Their legal software comes with enterprise-grade 256-bit Secure Sockets Layer (SSL) encryption as well as a state-of-the-art datacenter. All systems are monitored 24x7x365 for maximum security and there’s an automatic back up of everything.

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